Artist Letter of Agreement and Exhibition
Contract Assignment
For this blog post you need to draft and artist letter of agreement and contract .
Please make sure to post an electronic version to your blog before our class
meeting on March 3, 2017.
There will be a grade deduction for late submissions.
Important Dates &
Information
The Deborah Bright Exhibition (this is an imaginary
exhibition!) opens Sept. 6, 2017 and runs through October 19, 2017
Artist’s Receptions: Sept.
7, 2017
You should draft an agreement letter for Deborah Bright who
will be featured in an exhibition at Northcutt Steele Gallery that includes the
deadline by which a copy of the contract needs to be signed and returned to you
(decide upon a reasonable date before the end of spring semester). The letter
should also include an outline of the arrangement for shipping and return
shipping for all artworks (choose appropriates deadlines for the receipt of the
artwork and for the gallery to return the artworks that accommodates for
packing and unpacking, etc.); make sure to indicate that the gallery director
and gallery professional practices class will be receiving and ensuring proper
handling, storage, and installation of the work. An example of an acceptance
letter has been posted to d2l, but will require slight modifications.
You should also draft a generic artist letter of agreement/contract
and a formatted Schedule of Artworks. Below are examples of both. Additional examples may be found on our D2L site.
AGREEMENT
made as of the __________ day of MONTH, YEAR between ARTIST’S NAME
(hereinafter referred to as the “Artist”), and Northcutt Steele Gallery, Montana
State University Billings (hereinafter referred to as the “Exhibitor”).
The
AGREEMENT as is follows:
1.
Creation and Title. This paragraph should
include a statement that the Artist created and possesses unencumbered title to
the works of art listed and described on the attached Gallery Listing of
Artworks (to be turned in six weeks prior to the opening of the show) and has
the right to loan these works for the purpose of exhibition (ADD TITLE OF
EXHIBIITON HERE).
2.
Duration of Loan, Manner of
Exhibition, and Fee. This paragraph should outline
the duration of the loan agreement.
The Artist hereby agrees to loan the Exhibitor the works listed on the
Gallery Schedule beginning XXX and ending XXX. The exhibitor agrees to exhibit
these works for no less than XXX days during this time period as part of the
exhibition titled: XXX. (You may wish to include the gallery hours here). These
works shall be exhibited with other works by (NAME OTHER ARTISTS IF THIS IS NOT
A ONE-PERSON EXHIBITION).
3.
Delivery, Condition, and
Care. This paragraph should outline the
responsibilities of transporting work to and from the gallery. Make sure to be
as specific as possible in this paragraph and account for limited storage
space, etc. (Think about what type of packaging may not be appropriate for the
limits of gallery receiving/storage space, etc.). Draft a plan about when,
where, and how the work will be received.
4.
Loss or Damage and Insurance. This paragraph outlines the parties responsible for insuring the
artwork and during what dates. The Exhibitor shall be responsible for loss
or damage of artwork for the duration of the exhibition. Insurance coverage
during transportation to the Northcutt Steele Gallery, MSU Billings, shall be
the responsibility of the Artist. Insurance coverage during transportation to
the artist from the Northcutt Steele Gallery, MSU Billings shall also be the
responsibility of the Artist. (Consider
changing? Usually a gallery will insure the return of the artwork).
5.
Use of Work. This paragraph outlines the conditions of the loan and that the gallery
will not use the work for other purposes. For examples of wording see the
handout on artist contracts or the document posted to D2L.
6.
Condition of Work (Framing,
Installation, Cleaning, and Repairs). This
paragraph outlines the condition in which the artworks should be delivered to
the Exhibitor. The Artist shall be responsible for delivering undamaged,
ready for display artwork to the Exhibitor by the agreed delivery date. The
Exhibitor shall not be responsible for proper installation of work that is not
properly framed, wired, mounted, etc. All framed artwork must have a secure
wire on the back and all three-dimensional work should have a sound base. In
the event special installation is required for the display of any work, the
labor and equipment involved shall be outlined in the Schedule of Artworks and
paid for by the Artist. Exhibitor agrees
that the Artist shall have sole authority to determine when cleaning or repairs
are necessary and to perform them him/herself.
7.
Copyright, Reproduction, and
Promotion.
The Exhibitor will provide an exhibition postcard. The Artist should provide an
acceptabl, print-ready digital image (300 dpi, 5”x7”, jpeg or jpeg with longest
dimensions between 2100 and 3500 pixels) for reproduction at least 6 weeks
before the opening of the show. The Exhibitor will make every effort to provide
color postcards for the Artist. The Artist is also responsible for providing
the Exhibitor two (2) copies of an Inventory List of the artworks that will be
shown, including title, medium, price (for insurance purposes), and dimensions.
6 weeks before the exhibition opening, the Artist shall also provide
the Exhibitor with a short Biography paragraph, Artist Statement, and Resume
for exhibition and promotional purposes. If desired, the Artist may provide the
Exhibitor with a list of 25 names (consistently formatted) to be included
within the mailing of the announcement postcards. The Exhibitor will also
provide 25 cards to the Artist prior to the opening that the Artist may choose
to mail. The Artist will note that the bulk mailing label located on the
postcard that says “postage paid” is a bulk mailing label that used by the university
and will need to affix postage.
8. Right to Refuse works not listed in the schedule. The exhibitor shall retain
the right to refuse for inclusion in this exhibition any work that has not been
listed in the schedule of artworks.
9. Anything else you feel is
important for the smooth installation of the exhibition.
Artist and Northcutt Steele Gallery, Department of Art agree to the
terms of this contract
____________________________________ _______________________________
NAME
OF ARTIST Date YOUR
NAME Date
Artist Northcutt
Steele Gallery Representative
Northcutt Steele
Gallery, Department of Art, Montana State University Billings
Exhibition Loan Agreement
Exhibition:
Dates:
Artist Contact information:
Name:
Address:
Telephone: Cell:
Email:
The
artist assumes the responsibility of updating the gallery in a timely manner
regarding any and all changes to contact information.
Artwork(s) List (Will likely be longer than
2 works . . . so creatively imagine this.)
1. Title:
Dimensions:
Medium/Media:
Price: NFS/ Insurance value: $
2. Title:
Dimensions:
Medium/Media:
Price: NFS/ Insurance value:
Lender Contact Information (Lender’s contact
information is necessary if any of the artwork(s) are part of a gallery/museum or
private collection.)
Address _________________________________________Telephone
#_________________________
Email____________________________________________
Credit
(Exact form in which Lender’s name should appear for labels/publicity):
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